WHPE Grants

Congratulations to the 2024 WHPE Grant Recipients!

Guidelines for Requesting WHPE Grants

Revised December 2024 by the WHPE Board of Directors. The mission of Wisconsin Health and Physical Education (WHPE) is to provide members with professional development opportunities and be advocates for our profession. In support of this mission, WHPE provides grant monies to schools, communities, organizations, and individuals to help pay for equipment, research, or programs consistent with the WHPE mission.

1. Criteria for Consideration of Proposals
   1. Grant proposals are only accepted from WHPE members.
   2. Proposals should accurately describe the project’s value and the population that will benefit from the grant. The WHPE grants committee will give higher priority to proposals that will serve the most people.
   3. Higher priority will be given to those grant proposals which incorporate the following elements:
      1. Matching Funds: The Local Parent-Teacher Organization, school district, community merchants, or any other company, institution, or organization could provide partial/full funds.
      2. Public Relations/Recognition: Educating the general public (students through senior citizens) through community outreach programs such as a “health fair”; after-hours use of a facility; presentations to local community groups (Lions Club, Junior Women’s, etc.); presentations to professional groups (WHPE, CESA, surrounding school districts, etc.); articles in local paper; affixing the WHPE logo and/or a plaque giving recognition WHPE.
      3. Historically, and depending on funds available, grants have been up to $2,000.00.
   4. Any WHPE member receiving a grant in the previous three years will be allowed to submit a grant, but the submission will only be considered if the grants committee determines that other grant applications do not fulfill the grant requirements.
   5. WHPE Board Members are not eligible to apply for a WHPE Grant during their term.
   6. Please click on the WHPE Grant Proposal Form to submit your Grant.  Before beginning your submission, be prepared to answer the following:

• Are you a current WHPE Member
• Complete Lead Contact information: email, school address, phone number
• Have you previously received a WHPE Grant? If yes, year funded and Title
• Title of this grant Proposal
• Provide a complete rationale of your grant project, including project goals.
• Description of the target audience
• Description of school demographics
• Community use and reach 
• Timeline and description of procedures
• Method of reporting the project assessment and outcomes
• The dollar amount requested.  Max amount is $2000
• Proposed budget, include budget numbers from matching funds
• Matching Funds evidence
• What are your plans for recognizing WHPE’s contribution to your project
• List any other personnel involved in the project

1. Guidelines:
   1. Nature of Proposals: Proposals may take several forms. For example, requests for purchase of equipment, audiovisual material, instructional or testing aids for statewide material workshops, support of research for curricular development, developmental projects, or professional development. Requests may be made for the entire cost, or for starting costs, i.e. “seed money”.
   2. Routing of Proposals
      1. The deadline for grant submission will be February 1st each year.
      2. The WHPE Association Manager will work with the chair of the Grants Committee to disperse submitted grants to the grant committee for evaluation.
      3. The Grants Committee will review and evaluate all proposals. The Grants Chair will compile evaluation data from committee members and meet as a committee to discuss final grant recommendations. The chair will provide funding recommendations to the WHPE Executive Committee.
      4. The Executive Committee will meet or teleconference to approve or disapprove the recommendations of the Grants Committee. The President will inform the Grants Committee Chair of the Executive Committee’s approval or disapproval of the proposals.
      5. The chair of the Grants Committee will notify everyone who submitted a grant proposal of the Executive Committee’s decisions.
      6. When notified that a grant has been approved, the requestor will write to the WHPE Association Manager to request payment of 100% of the total amount.
   3. Final report
      1. The contact person for a funded project is responsible for preparing a final report within 60 days of project completion. The report must be submitted to the WHPE Association Manager, who will forward a copy to the Grants Committee Chair
      2. Upon completion of the project, the contact person must provide an account of how the funds were spent, including a detailed financial report in the final submission
      3. As part of the final report, the contact person will give a brief oral report on the project at the annual WHPE Convention in October. The Grants Committee Chair will be responsible for planning this convention session. This session should include all grant recipients from the preceding year.
2. Grants Committee:
   1. Composition: The Grants Committee will include at least one past president plus 3-5 interested members of the Association appointed by the President and approved by the Board of Directors. The chair of this committee will also be appointed by the President and approved by the Board of Directors.
   2. Terms of Appointment: Normally, staggered three (3) year appointments begin with the last day of the annual WHPE convention.
   3. Charge: The Committee will consider all proposals, select those meeting the general considerations, judge their merit, and rank the selected proposals for consideration by the Executive Committee. Upon written approval of the Executive Committee, the Grants Committee chair will inform the recipients and direct them to contact the WHPE Association Manager to arrange for payment. The Committee will maintain financial records which detail the status of funded projects.
   4. Reporting: The Grants Committee will prepare and present an annual financial report to the Board of Directors. This annual report will be presented to the Board of Directors at the State Convention or the last meeting before the convention.
3. Available Funding
   1. Each year the WHPE Board of Directors will decide on the total amount of money to be awarded in grants. This will be approved as part of the annual operating budget.
   2. Grant funds not dispersed or encumbered within 12 months of approval will be deposited or invested by the Treasurer and may be made part of the following year’s total operating budget.

SEND REQUESTS TO:

Nicole Popowich [email protected]
Association Manager, WHPE
203 Mitchell Hall, UW-La Crosse
La Crosse, WI 54601-3788

Original Guidelines, 1981
Guidelines revised April 1990, April 1991, April 1992, August 2004, April 2007, January 2015, July 2021, December 2024